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Project Management
& EU Funds

Public-sector IT projects under Slovak Decree 401/2023 — from initial concept to successful delivery.

Why public-sector IT project delivery is hard

Since November 2023, Slovak Decree 401/2023 Coll. (on the management of public administration ICT projects) has been in force, fundamentally changing the rules for managing public-sector IT projects. Every project above €200,000 must go through a structured process — from the initial concept (I-01), through the project plan (I-02) and the CBA, all the way to the final evaluation. Large projects (above €1 million) require written approval from MIRRI (Slovak Ministry of Investments, Regional Development and Informatization) even before public procurement.

On top of that comes the MIRRI QA methodology — a set of templates, checklists and mandatory deliverables that every project must follow. Registration in MetaIS, checklists for UX, cybersecurity, data standards and legislative compliance. Failure means the project is halted.

Intrare knows both frameworks in detail. We help organisations prepare projects to pass the evaluation, meet all formal requirements, and at the same time produce real impact — measurable outcomes, not just documentation.

What we specifically deliver

Coverage of the entire project cycle under Slovak Decree 401/2023 and the MIRRI QA methodology — waterfall and agile alike.

Preparatory phase (I-01 to I-04)

Complete preparatory-phase documentation under Slovak Decree 401/2023 — from the initial concept to the requirements catalogue.

  • I-01 Initial Concept — first identification of need and relevance
  • I-02 Project Plan — objectives, scope, budget estimate
  • I-03 Project Approach — business, application and data architecture
  • I-04 Requirements Catalogue — functional and non-functional requirements

CBA and economic analysis (M-05)

Cost-benefit analysis under MIRRI methodology — mandatory for all large projects above €1 million.

  • Quantification of project costs and benefits
  • Financial and economic return on investment
  • Benefits calculator based on the MIRRI template
  • CBA updates in response to change requests

NFP grant applications and EU funds

Complete preparation of the application for a non-repayable financial contribution (NFP) — Slovakia 2021–2027 programme and other EU instruments.

  • Application form, project description and logical framework (LFA)
  • Budget, KPIs and measurable indicators
  • Mandatory annexes and supporting documentation
  • Submission through ITMS 2021+ and communication with the managing authority

QA and quality management (MIRRI)

Compliance with the MIRRI QA methodology — checklists, registration in MetaIS and preparation for the quality audit.

Risk management and risk register

Systematic identification and mitigation of risks — a mandatory part of both the preparatory and implementation phases under the decree.

  • Risk register with severity classification and owners
  • Mitigation strategies and escalation procedures
  • Continuous monitoring across the entire lifecycle
  • Lessons learned and handover to subsequent phases

Monitoring and post-delivery

Both ongoing and final monitoring — large projects require indicators to be tracked for up to 10 years after completion.

  • Monitoring reports and KPI tracking
  • Preparation for inspections and audits by the managing authority
  • Final report and project evaluation
  • Post-delivery monitoring under § 10 of the decree

How we work

Our process mirrors the phases of Slovak Decree 401/2023 — exactly as MIRRI will evaluate them.

Phase 01
Initial concept and call analysis
We verify the relevance of the project against programme documents. We prepare I-01 (initial concept) and analyse the conditions of the call — fundability, eligibility, risks.
Deliverables: I-01 initial concept, call analysis, go/no-go decision
Phase 02
Project plan and CBA
Complete preparatory documentation: I-02 (project plan), I-03 (project approach with architecture), I-04 (requirements catalogue) and M-05 (CBA). Public consultation of at least 10 working days before approval by the steering committee.
Deliverables: I-02, I-03, I-04, CBA (M-05), registration in MetaIS
Phase 03
NFP application and procurement
Preparation of the complete application — logical framework, budget, KPIs, project description and mandatory annexes. For large projects (above €1 million) we secure the written approval of MIRRI before the public procurement.
Deliverables: NFP application, logical framework, budget, MIRRI approval
Phase 04
Implementation and QA control
Support across the 4 implementation stages: analysis and design (R1), procurement (R2), implementation and testing (R3), deployment (R4). Compliance checks against the MIRRI QA checklists — UX, cybersecurity, data standards.
Deliverables: R1–R4 documentation, acceptance protocols, QA checklist
Phase 05
Closure and monitoring
Final report, lessons learned, handover of documentation. Post-delivery KPI monitoring — up to 10 years for large projects. Support during audits and inspections by the managing authority.
Deliverables: final report (M-02), monitoring reports, audit trail

Deliverables under Slovak Decree 401/2023

Documents in the exact format required by MIRRI — ready for registration in MetaIS and submission to the steering committee.

I-01 Initial Concept
The initial document identifying the need, relevance and preliminary scope of the IT project.
PDF
I-02 Project Plan
A strategic document setting out objectives, scope, budget estimate and relevance analysis. The basis for the steering committee's decision.
PDF | PPTX
I-03 Project Approach
Business, application, data and technology architecture. Definition of the team, roles and governance structures.
PDF
I-04 Requirements Catalogue
A structured list of functional and non-functional requirements — the basis for procurement, testing and acceptance.
Excel | PDF
M-05 CBA analysis
Cost-benefit analysis under MIRRI methodology — financial and economic return, benefits calculator.
Excel | PDF
NFP application
A complete application including the logical framework, budget, KPIs, project description and mandatory annexes.
ITMS | PDF
Risk register + monitoring plan
Risks classified and mitigated. KPI monitoring — frequencies, responsibilities, reporting templates.
Excel | PDF

Preparing a public-sector IT project?

The initial consultation is non-binding. We will assess your concept against Slovak Decree 401/2023 and propose the optimal approach — from vision through to delivery.

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